Job Description

Job Description

• Job Summary

The Executive Assistant provides administrative support to executive level and coordinates the administrative activities of the office.?? Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office.?? ??Maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.

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Job Duties & Responsibilities:

• Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as appropriate.?? Maintains supervisor???s calendar, schedules appointments and meetings, makes travel arrangements.?? Arranges meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided

• Types from rough draft or verbal instruction, correspondence, narrative and statistical and reports.?? Takes and transcribes minutes of meetings.?? Composes more routine business correspondence for supervisor signature independently or with minimal direction.?? Ensures that spelling, punctuation and grammar are correct.??

• Establishes office filing system and database records for office.?? ??Prepares periodic, recurring reports from database.?? Creates special reports and new file and database systems on own initiative as required.?? Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports

• Reviews various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator.?? Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary.??

• Coordinates projects, including assisting in:?? task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable

• Reviews ???UKG' the departmental employee time keeping system per pay period and signs off appropriately.

• Provides administrative support for the PARS/COARS program including scheduling, minute taking and organization of the PARS/CORS committees for the medical center and for the medical network.

• In conjunction with the PARS/CORS chair, program manager, staff and record all meetings related to the program

• In conjunction with the PARS/CORS chair, program manager, organizes, documents, and records all PARS/CORS follow-up including interventions.

• Manages highly sensitive data from multiple inputs including management of technical aspect for data exchange

Qualifications

Education

Minimum of a HS Diploma Required

Associates Degree in Business, Accounting, Computer Operations preferred

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Experience

Minimum of 4 years progressive experience with responsibility in office administration and customer service required

Req ID : 4295

Working Title : Medical Affairs Executive Assistant

Department : Medical Affairs

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $35.25 - $54.64

About Cedars-Sinai Medical Center

Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competi ... tive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.

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Job Tags

Full time, Shift work,

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