Job Description

Title: Environmental Consultant Contract Administrator

State Role Title: Environmental Specialist II

Hiring Range: $71,797- $116,670

Pay Band: 5

Agency: VA Dept of Transportation

Location:  Hospital Building

Agency Website:  

Recruitment Type: General Public - G

Job Duties

THIS IS A REPOST, PREVIOUS APPLICANTS WILL NEED TO REAPPLY

VDOT’s Environmental Division in Richmond, VA has an exciting opportunity for a Contract Administrator within our Business Unit. This position will be responsible for all contract administration activities for their assigned contracts. This includes reviewing/approving invoices for compliance with contract terms, processing contract renewals and change orders, issuing Notice to Proceed's for Task Orders, tracking contract balances, updating consultant staff rosters and will work with teammates on the contract close out process. The Contract Administrator will also assist in the development of Requests for Proposals (RFP) and Information for Bids (IFB), attend procurement meetings and review draft contract language to ensure the Division's needs are met.

The successful candidate will work extensively with project managers, procurement officers, and our consultant partners; therefore, someone with a high level of professionalism and great customer service is essential. 

Minimum Qualifications

• Ability to effectively coordinate consultant activities, plan, organize, and work on multiple technical projects and tasks concurrently.
  
• Skilled in the use of computers including spreadsheet and database software programs.
  
• Knowledge of and the ability to interpret state and federal environmental laws, regulations, policies and procedures related to transportation project development and implementation.
  
• Ability to read and interpret contract terms and conditions, special provisions and various environmental scopes of work.
  
• Skilled in Contract Administration activities such as issuing task orders, processing renewals and change orders, ensuring compliance with contract terms, maintaining records and closing contracts.
  
• Ability to analyze and interpret data.
  
• High level of attention to detail with the ability to review invoices to ensure terms and conditions, costs, and documentation are in compliance with contract requirements.
  
• Able to work as a team member, and/or leader of inter-disciplinary teams under the pressure of deadlines.
  
• Skilled in providing great customer service to internal and external customers is essential.
  
• Ability to build rapport and to convey technical information in a format easily understood by diverse groups.
  
• Ability to communicate clearly and effectively both orally and in writing.
  
• Experience reflecting knowledge of procurement policies for professional and non-professional services.

Additional Considerations

• Virginia Contracting Associate (VCA) Certification or similar is preferred.
  
• Experience with Cardinal is desired.
  
• Experience with CEDAR is a plus.
  
• Experience working with professional level environmental programs.
  
• Experience developing RFP/IFB documents, serving on consultant selection panels and negotiating staff placement for the procurement of professional and non-professional services.
  
• Working knowledge of the application Federal Disadvantaged Business Enterprise (DBE) programs and the Commonwealth's Small, Woman and Minority (SWaM) programs in public contracting.
  
• A combination of training, experience or education in Environmental Sciences, Environmental Management, Public Administration, Business Management or related field is desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: audrey.phillips@vdot.virginia.gov

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Job Tags

Contract work, Remote job,

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